1. Bill Settlements & Financial Processing
- Utility & Core Office Bills : Processing and settlement of monthly IRS Rent bills, electricity bills, water bills, additional electricity bills for CCTV, and the annual fire insurance bill.
- Communication Bills : Processing of MTNL bills, Residential Telephone and Mobile Bills of officers, and EPABX bills of the Directorate.
- Travel & Transport Bills :
- Settlement of officers' domestic and foreign tour bills received from Ashok Tour and Travels, New Delhi and Balmer Lawrie.
- Settlement of all MMD officers' foreign tour bills received from Ashok Tour and Travels, New Delhi and Balmer Lawrie.
- Processing of petrol bills for official vehicles.
- All matters related to contract and billing of vehicles for use of officers.
- Vendor & Miscellaneous Bills : Settlement of newspaper bills, Speed Post bills, and canteen bills.
- Vendor Procurement (GeM) : Processing of BID / Payments / AMC for security guards, housekeeping staff, electrician, etc., including preparation of technical evaluation reports, financial evaluation reports, and award of BID through the Government e-Market (GeM) portal.
2. Infrastructure, Land, & Capital Projects
- Infrastructure Projects : Processing files for the construction of Jahaz Bhavan.
- Land & Regional Expansion : Allotment of land for DGS by MbPA.
- Premises Maintenance : Monitoring periodic maintenance of office premises (including repair & maintenance) and ensuring the cleanliness of office premises, canteen, and washrooms.
3. IT, Telecommunications, & Security Systems
- CCTV Operations : Annual maintenance and settlement of bills of CCTV cameras installed at DGS.
- Telecom & Intercom : Maintenance of internet, telephone lines, and intercom systems, alongside coordination for the repair of office telephones.
4. Procurement & Inventory Management
- Stationery & Consumables : Purchase of all stationery items/consumables from GeM or the local market, and maintenance of the associated stock register.
- Office Infrastructure : Purchase and maintenance of furniture and office items such as chairs, cupboards, books, and lights.
- Office Branding & Printing : Preparation of rubber stamps, nameplates, visiting cards, banners, name boards, letterheads, and DO letters.
5. Administration, Logistics, & Protocol
- Logistics & Fleet Management : Day-to-day car/bus booking.
- Event & Protocol Management : Management of visits of foreign delegations, provision of bouquets and flowerpots, arrangements for farewell functions of officers and staff, and observance of days of national importance.
- General Administration : Work related to the issuance of Office Identity Cards for officers and staff, central diary work, and maintenance of xerox machines.
6. Regulatory, Compliance, & Allied Coordination
- Reports & Compliance : Preparation of the Monthly GeM Report, Hindi Timahi Report.
- Grievances & Legal : Handling of RTI, vigilance, and grievance matters.
- Allied Offices : Processing files for LOA-related (Letter of Authority) matters of all allied offices.
